HALLIBURTON COMPANY AND SUBSIDIARY COMPANIES
Code of Business Conduct
Halliburton
Company
General Policy
Regarding Laws and Business Conduct
Equal Employment
Opportunity - United States Operations
Conflicts of interest
Internal Accounting
Controls, Procedures and Records
Sensitive Transactions
Commercial Bribery
International Business
Relationships
Use and Public
Disclosure of Inside Information
Information of a
Confidential or Proprietary Nature
Export
Administration and International Economic Sanctions
Boycotts Outside the United States
Political Contributions
Antitrust Laws
Health, Safety And Environment
Defalcation
Misappropriation and Similar Irregularities (Fraud)
Sexual Harassment- United
States Operations
United States Federal
Government Contracting
General Policy
Regarding Laws and Business Conduct
PURPOSE:
The Code of Business Conduct of Halliburton Company contains the specific Corporate
Policies adopted by the Board of Directors that relate to the legal and ethical standards
of conduct of employees and agents of the Company. The Corporate Policies listed in the
index set forth in Corporate Policy 3-0000 constitute the Code of Business Conduct and
govern the conduct of business by the Company.
The purpose of this General Policy Regarding Laws and Business Conduct is to provide a
general statement regarding the Company's expectations as to the legal and ethical nature
of conduct of the Company's employees and agents while acting on the Company's behalf and
to provide for the administration of the Company's Code of Business Conduct.
Moreover, this Corporate Policy is intended to enhance the qualifications of the Code
of Business Conduct as a program that, under the United States Sentencing Guidelines, is
reasonably designed, implemented and enforced so as to be generally effective in
preventing and detecting criminal conduct.
DEFINITIONS:
As used in the Code of Business Conduct:
"Company" means Halliburton Company, a Delaware corporation, its divisions,
subsidiaries, and successors.
"Executive Committee" means the Executive Committee of the Company.
"High Level Personnel" means individuals who have substantial control over
the Company or who have a substantial role in policy-making within the Company, including
directors, executive officers and individuals in charge of a major business or functional
unit of the Company, such as sales, administration or finance.
"Laws" means laws and rules and regulations of governmental agencies and
authorities.
POLICY:
A. Standards of Conduct.
It is the Company's policy to observe and comply with all Laws applicable to it or the
conduct of its business wherever located. In some situations the applicable Law of the
United States may conflict with the applicable Law of another country. In such cases the
Company will endeavor to resolve such conflict following the guidance of its Law
Department. Where such a conflict cannot be resolved, the applicable Law of the United
States will be observed and complied with by the Company.
The Code of Business Conduct applies to agents of the Company as well as its employees.
However, in the case of agents whose activities are wholly outside the United States,
Corporate Policy No. 3-0007 establishes the policies and procedures to be observed with
respect to such agents.
The Code of Business Conduct sets forth specific Corporate Policies governing the
conduct of the business of the Company. These policies were developed and are intended to
be applied in good faith with reasonable business judgment to enable the Company to
achieve its operating and financial goals within the framework of the Law.
It is the personal responsibility of each employee and agent of the Company to adhere
to the standards and restrictions, whether imposed by Law or the Code of Business Conduct,
applicable to his or her assigned duties and responsibilities and to conduct himself or
herself accordingly. Such standards and restrictions require each employee and agent to
avoid any activities which would involve the Company in any practice which is not in
compliance with the Code of Business Conduct. Any employee or agent who does not adhere to
such standards and restrictions is acting outside the scope of his or her employment or
agency.
Beyond legal compliance, all Company employees and agents are expected to observe high
standards of business and personal ethics in the discharge of their assigned duties and
responsibilities. This requires the practice of honesty and integrity in every aspect of
dealing with other Company employees, the public, the business community, stockholders,
customers, suppliers and governmental and regulatory authorities. It is the policy of the
Company not to discriminate against employees, stockholders, directors, officers,
customers or suppliers on account of race, color, age, sex, religion or national origin
except as may be required by applicable Law. All of such persons shall be treated with
dignity and respect and they shall not be unreasonably interfered with in the conduct of
their duties and responsibilities.
B. Administration of Code
of Business Conduct. The Code of Business Conduct of the Company shall be
administered as follows:
- Scope of Code of Business Conduct.
The
Executive Committee shall, periodically, in light of the experience of the Company, review
the Code of Business Conduct, and when necessary or desirable, make recommendations to the
Board of Directors (i) to ensure its continued conformance to applicable Law, (ii) to
ensure that it meets or exceeds industry standards, and (iii) to ensure that any
weaknesses revealed through monitoring, auditing and reporting systems are eliminated or
corrected.
- Allocations of Responsibility.
The
Executive Committee shall be responsible for the administration of the Code of Business
Conduct. The Executive Committee shall establish such procedures as it shall deem
necessary or desirable in order to discharge this responsibility. Such procedures shall
provide for obtaining advice of legal counsel where appropriate. In discharging these
responsibilities, the Executive Committee may delegate authority to such committees,
officers and other employees and may engage such agents and advisors as it shall deem
necessary or desirable.
- Delegation of
Substantial Discretionary Authority.
No employee of the Company shall
delegate substantial discretionary authority to any individual who such employee knows, or
through the exercise of due diligence should know, has a propensity to engage in illegal
activities.
- a. For this purpose, persons with "substantial discretionary authority"
include (i) High-level Personnel, (ii) individuals who exercise substantial supervisory
authority, such as a plant manager or a sales manager, and (iii) any other individuals
who, although not a part of the Company's management, nevertheless exercise substantial
discretion when acting within the scope of their authority (for example, an individual
with authority to negotiate or set price levels or an individual authorized to negotiate
or approve significant contracts).
b. The Executive Committee, in administering the
Code of Business Conduct, shall consider, adopt and promulgate guidelines regarding
procedures to ascertain a "propensity to engage in illegal activities".
- Communication of Policies.
To
ensure the continued dissemination and communication of the Code of Business Conduct, the
Executive Committee shall take, or cause to be taken, reasonable steps to communicate
effectively the standards and procedures included in the Code of Business Conduct to
employees and agents of the Company.
- Monitoring and Auditing.
The
Executive Committee shall take reasonable steps to monitor and audit compliance with the
Code of Business Conduct, including the establishment of monitoring and auditing systems
that are reasonably designed to detect conduct in violation of the Code of Business
Conduct by employees and agents of the Company.
- (1) To the extent so directed by the Executive Committee, the information developed by
the Company's independent accountants in performing their engagement by the Company and by
its internal auditors in the performance of their assigned responsibilities shall be made
available to the Executive Committee in its capacity as administrator of the Code of
Business Conduct as a means of monitoring and auditing compliance with the Code of
Business Conduct.
(2) To the extent so directed by the Executive Committee, the results
of the periodic health, safety and environmental audits and export administration audits
of the Company's facilities shall be made available to the Executive Committee in its
capacity as the administrator of the Code of Business Conduct as a means to monitor and
audit compliance with the Code of Business Conduct.
Executive Committee - The General Counsel
shall report to the Audit Committee of the Board of Directors, at least once each year,
regarding the general effectiveness of the Code of Business Conduct. The Chief Health,
Safety and Environmental Officer shall report to the Environment, Health and Safety
Committee of the Board of Directors at least once each year regarding the environmental,
health and safety performance of the Company as it relates to the Code of Business
Conduct.
- Reporting System.
The Executive
Committee shall establish a reporting system that will allow violations of the Code of
Business Conduct to be reported and acted upon by officers or other employees of the
Company with sufficient authority to deal objectively with the reported matters. The
existence and nature of the reporting system shall be communicated to all employees and,
to the extent appropriate, to agents of the Company. It shall be a violation of this
Corporate Policy to intimidate or impose any form of retribution on any employee or agent
who utilizes such reporting system in good faith to report suspected violations (except
that appropriate action may be taken against such employee or agent if such individual is
one of the wrongdoers).
- Investigation of Violations.
If,
through operation of the Company's compliance monitoring and auditing systems or its
violation reporting systems or otherwise, the Company receives information regarding an
alleged violation of the Code of Business Conduct, the person or persons authorized by the
Executive Committee to investigate alleged violations of the Code of Business Conduct
shall, as appropriate, in accordance with procedures established by the Executive
Committee:
- (1) evaluate such information as to gravity and credibility;
(2) initiate an informal
inquiry or a formal investigation with respect thereto;
(3) prepare a report of the results of such inquiry or investigation, including
recommendations as to the disposition of such matter;
(4) make the results of such inquiry or investigation available to the Board of
Directors or the Executive Committee for action (including disciplinary action by the
Executive Committee); and
(5) recommend changes in the Code of Business Conduct necessary or desirable to prevent
further similar violations.
The Company may disclose the results of investigations to law enforcement agencies.
- Disciplinary Measures.
The
Company shall consistently enforce its Code of Business Conduct through appropriate means
of discipline. Pursuant to procedures adopted by it, the Executive Committee shall
determine whether violations of the Code of Business Conduct have occurred and, if so,
shall determine the disciplinary measures to be taken against any employee or agent of the
Company who has so violated the Code of Business Conduct.
The disciplinary measures, which may be invoked at the discretion of the Executive
Committee, include, but are not limited to, counseling, oral or written reprimands,
warnings, probation or suspension without pay, demotions, reductions in salary,
termination of employment and restitution.
Persons subject to disciplinary measures shall include, in addition to the violator,
others involved in the wrongdoing such as (i) persons who fail to use reasonable care to
detect a violation, (ii) persons who if requested to divulge information withhold material
information regarding a violation, and (iii) supervisors who approve or condone the
violations or attempt to retaliate against employees or agents for reporting violations or
violators.
- Documentation. Subject to the applicable document retention program, the Company shall
document its compliance efforts and results to evidence its commitment to comply with the
standards and procedures set forth above.
Equal Employment
Opportunity - United States Operations
PURPOSE:
This policy establishes and communicates the Company's policy regarding equal
employment opportunity for the Company's operations governed by United States Law.
POLICY:
- The Company will, in all its operations and employment practices comply with applicable
United States and local Law governing equal employment opportunities to assure that there
is no unlawful discrimination against any employee or applicant.
- With respect to operations governed by United States Law, this policy relates to all
phases of employment, including without limitation, recruitment, hiring, placement,
promotion, transfer, compensation, benefits, training, educational, social and
recreational programs and the use of Company facilities. It covers all other personnel
actions in all job categories and at all levels, including employment of qualified
handicapped individuals, disabled veterans and veterans of the Vietnam era. It is intended
to provide employees with a working environment free of discrimination, harassment,
intimidation or coercion relating directly or indirectly to race, color, religion, sex,
age or national origin.
- Periodic reviews of personnel practices and actions are to be conducted by appropriate
employees to ensure compliance with the Law in this vitally important area of management
responsibility.
- All members of management and employees shall actively support this Corporate Policy.
All actions and decisions taken by members of management and their subordinates shall be
consistent with this Corporate Policy and in furtherance of it.
PROCEDURE:
An employee who believes she or he has been or is being subjected to discrimination
should bring this matter to the attention of his/her immediate supervisor, department
head, Director of Employee Relations, the Company's Vice President - Human Resources or
the General Counsel. An employee who believes discrimination has occurred or is occurring
should report such conduct to one of the above persons regardless of the position of the
offending person (e.g., manager, supervisor, fellow employee, customer, etc.). If a
complaint of discrimination is received by any manager or supervisor, the manager or
supervisor shall report the complaint immediately to the Company's Vice President - Human
Resources or such officer's designee. Nothing in this policy requires any employee
complaining of discrimination to present the matter to the person who is the subject of
the complaint.
All complaints of discrimination will be promptly investigated. The privacy of the
persons involved will be protected, except to the extent necessary to conduct a proper
investigation. If the investigation substantiates the complaint, immediate corrective
action designed to stop the discrimination and prevent its reoccurrence will be taken.
An employee who believes he or she has been or is being subjected to discrimination, or
who believes he or she has observed discrimination, and who reports the matter pursuant to
this policy shall not be retaliated against or adversely treated because of the making of
the report.
Conflicts of interest
PURPOSE:
This policy establishes guidelines and procedures regarding timely and proper
disclosure of possible conflicts of interests which an employee may have in connection
with job duties and responsibilities in order that management may review and approve each
situation as necessary to protect the best interests of the Company and its
responsibilities as a public company.
POLICY:
- The Company prohibits conflicts of interest unless specifically approved by the
Executive Committee or its designee as provided below.
- The Company has always been concerned with outside business interests of its employees
that might possibly conflict with the interests of the Company. An adequate definition of
what constitutes a conflict of interest is most difficult. The minimum standard is that
required by law. However, there are certain situations which the Company will always
consider to be conflicts of interest. These occur if the employee or any other person
having a close personal relationship with the employee:
- a. obtains a significant financial or other beneficial interest in one of the Company's
suppliers, customers or competitors without first notifying the Company and obtaining
written approval from the Executive Committee or its designee;
b. engages in a
significant personal business transaction involving the Company for profit or gain, unless
such transaction has first been approved in writing by the Executive Committee or its
designee;
c. accepts money, gifts of other than nominal value, excessive hospitality, loans or
other special treatment from any supplier, customer or competitor of the Company (loans
from lending institutions at prevailing interest rates are excluded);
d. participates in any sale, loan or gift of Company property without obtaining written
approval from the Executive Committee or its designee; or
e. learns of a business opportunity through association with the Company and discloses
it to a third party or invests in the opportunity without first offering it to the
Company.
"Person having a close personal relationship with the employee" refers to the
employee's spouse, parents, children, siblings, mothers and fathers-in-law, sons and
daughters-in-law, brothers and sisters-in-law, any person living in the same home with the
employee or any business associate of the employee.
Outside directorships may create a conflict of interest situation. The Company's policy
concerning outside directorships is stated in Corporate Policy No. 3-0500.
The use of Company property or obtaining of Company services for personal benefit may
create a conflict of interest situation. The Company's policy on these matters is stated
in Corporate Policy No. 3-0405.
- The Company shall have on file a certificate of compliance from each employee who can
direct or influence the use or disposition of any significant amount of funds or other
assets of the Company. The disclosure of a financial or other beneficial interest does not
mean that the Company will deem it significant or substantial enough to be prohibited.
Each case will be decided on an individual basis.
- The Director - Internal Audit of the Company will be responsible for obtaining annually
a completed copy of a certificate of compliance from all employees subject to this
requirement. The Director - Internal Audit will also be responsible for notifying the
Executive Committee and the Audit Committee of the Board of Directors that such
certificates are on file as well as for notifying the Committees when significant
exceptions are reported.
PROCEDURE:
- A completed certificate of compliance will be obtained annually from all employees
subject to this requirement. In any instance where the number of key employees makes this
requirement burdensome, certificates may be obtained from key employees during the months
which include their employment anniversary dates or on such other schedule as may be
approved in writing by the Executive Committee.
- The completed certificates will, subject to the Company's policy on document retention,
be retained on file in hard copy, electronic format, microfilm or other media by the
Director - Internal Audit and a written report setting forth any exceptions included in
such reports will be furnished to the Executive Committee no later than January 15 of each
year.
- Certificates of compliance will be completed by all employees upon becoming subject to
the standard stated in Policy paragraph 2 above. Supplemental and annual reports for such
employees will be obtained as set forth in Procedure paragraph 1 above.
- The certificate of compliance selection and reporting process will be reviewed annually
by the Director - Internal Audit for adequacy and compliance with this policy.
- Results of the reporting process and the nature of significant exceptions, if any, will
be communicated annually to the Executive Committee and to the Audit Committee of the
Board of Directors.
Internal Accounting
Controls, Procedures and Records
PURPOSE:
This policy establishes guidelines and procedures related to keeping books and records
that in reasonable detail accurately and fairly reflect the Company's transactions and
dispositions of assets. The Company shall maintain a system of internal accounting
controls to ensure reliability and adequacy of its books and records and proper recording
of all transactions including dispositions of assets.
POLICY:
- Authorization. The only transactions to be entered into by the Company are those which
are executed in accordance with management's specific authorization or established,
formalized policies and procedures.
- Approval. No transaction will be recorded in the accounts of the Company unless it is
within the scope of written policies and procedures or is specifically and formally
approved by an appropriate and designated employee. Such approval requires the
determination that the transaction (i) has been authorized in accordance with this
Corporate Policy and (ii) is supported by documentary evidence to verify the validity of
the transaction.
- Accounting. All transactions entered into by the Company will be recorded in the
accounts of the Company in accordance with normal, standard procedures. Each entry will be
coded into an account which accurately and fairly reflects the true nature of the
transaction.
- Reporting. All transactions that have been accounted for in accordance with this
Corporate Policy will be accumulated and processed in a manner which will permit
preparation of financial statements, reports and data for purposes of internal, public and
regulatory reporting. Such statements, reports and data must be in a form sufficient to
reflect accurately and fairly the results of transactions entered into by the Company and
to permit proper accountability for assets.
- Responsibility. The implementation and maintenance of internal accounting controls,
procedures and records that are adequate in all respects to satisfy the requirements of
this Corporate Policy will be the primary responsibility of the Chief Financial Officer.
- Auditing. Compliance with the provisions and requirements of this Corporate Policy will
be tested and evaluated by the Company's Director-Internal Audit in connection with the
on-going internal audit program. All control failures regarding this Corporate Policy will
be reported to management so that deficiencies can be corrected and assurance of
compliance with the terms of this Corporate Policy maintained.
PROCEDURE:
- 1. The Company will continuously evaluate its internal accounting controls, procedures
and records to ensure compliance with the requirements of this Corporate Policy. Such
evaluation will be documented in a form suitable for inspection by outside parties, such
as regulatory authorities, if the need arises.
- The Company will take action to remedy any deficiency in internal accounting controls,
procedures and records to ensure continuing compliance with the requirements of this
Corporate Policy.
- The internal audit staff, in coordination with the Company's Director - Internal Audit,
will ascertain that its audit scope, procedures and programs are adequate (i) for the
purpose of testing and evaluating internal accounting controls, procedures and records and
(ii) for complete reporting of deficiencies in internal accounting controls, procedures
and records.
- On or before January 15 of each year, the Chief Financial Officer and the Company's
Director - Internal Audit will prepare a written summary applicable to the preceding
fiscal year which sets forth financial management's evaluation of the Company's internal
accounting controls, procedures and records. Such a summary will consider financial
management's overall evaluation and results of audits performed during the year, internal
and external. For deficiencies noted in the evaluation, remedial action in progress or
contemplated will be set forth in the summary. The summary will be addressed to the
Executive Committee.
- The Company's Director - Internal Audit will, on an annual basis, report to the Audit
Committee of the Board of Directors on the adequacy of internal accounting controls,
procedures and records.
Sensitive Transactions
PURPOSE:
This policy advises employees and agents of the Company's position regarding sensitive
transactions and requires that transactions are executed, and access to assets is
permitted, only in accordance with management's authorization.
POLICY:
- The Company will conduct its business in compliance with applicable Law (See Corporate
Policy 3-0001 with respect to conflicts between United States Law and the Law of another
country) and requires all Company personnel to avoid any activities which could involve
the Company in any unlawful practice. Without limiting the generality of the foregoing,
the Company's personnel are strictly prohibited from paying any bribe, kickback or other
similar unlawful payment to, or otherwise entering into a sensitive transaction with, any
public official, political party or official, candidate for public office or other
individual, in any country, to secure any contract, concession or other favorable
treatment for the Company. Company personnel who make such payments are subject to
appropriate action by the Company, as well as the legal consequences of applicable Law.
- The term "sensitive transactions" is commonly used to describe a broad range
of corporate dealings that are generally considered to be either illegal, unethical,
immoral or to reflect adversely on the integrity of management. The transactions are
usually in the nature of kickbacks, bribes or payoffs made in order to influence favorably
some decision affecting a company's business or for the personal gain of an individual.
Any extraordinary payment made from Company funds, including extravagant entertainment or
gifts of significant value, for the express purpose of obtaining or retaining business or
unduly influencing some matter in favor of the Company could be considered a
"sensitive payment". These payments may be considered to be bribes and may
result in violation of applicable Law.
- Sensitive transactions may result in violation of United States federal Laws such as
domestic anti-bribery Laws, mail fraud and wire fraud statutes, anti-racketeering statutes
and the Foreign Corrupt Practices Act (the "FCPA"), as well as state Laws or
Laws of other countries in which a subsidiary company has operations. If violations occur,
the Company and its officers and directors as well as employees directly involved may be
subject to fines, imprisonment and civil litigation.
- The Company is publicly owned and its common stock is registered and traded in
accordance with United States federal securities Laws and with rules and regulations
promulgated by the United States Securities and Exchange Commission ("SEC").
Therefore, the Company is subject to strict disclosure requirements and must disclose to
the public all material information relating to its business affairs and financial
condition and conduct which is deemed to reflect on the integrity of its management.
- Sensitive payments may violate the FCPA which prohibits a company from corruptly
offering or giving anything of value to: a foreign official, including any person acting
in an official capacity for a foreign government; a foreign political party official or
political party; or a candidate for foreign political office, in any such case, for the
purpose of influencing any act or decision of these officials in their official capacity
or in violation of their lawful duties in order to help a company obtain or retain
business or direct business to any person. The FCPA also prohibits the offering or paying
of anything of value to any person if it is known that all or part of the payment will be
used for the above prohibited actions. For purposes of compliance with this policy,
employees of government-owned corporations are to be considered "foreign
officials" and, subject to Policy paragraph 6 any payment to influence a matter
in favor of the Company shall be prohibited.
- The Company may be required to make facilitating or expediting payments to an official
or employee of a government outside the United States, the purpose of which is to expedite
or to secure the performance of routine governmental action by such government official or
employee. Such facilitating payments may not be illegal under the FCPA. Nevertheless, it
may be difficult to distinguish a legal facilitating payment from an illegal bribe,
kickback or payoff. Accordingly, facilitating payments must be strictly controlled and
every effort must be made to eliminate or minimize such payments. Facilitating payments,
if required, will be made only in accordance with the advance guidance of the Law
Department. Any facilitating payments must be recorded as such in the accounting records
of the Company.
Commercial Bribery
PURPOSE:
This policy prohibits the payment or transfer of Company funds or assets to suppliers
or customers in the form of bribes, kickbacks or other payoffs and prohibits Company
employees and agents from participating in such schemes.
POLICY:
- The Company prohibits bribes, kickbacks and other payoffs and benefits to suppliers or
customers.
- The Company also prohibits employees and agents from receiving, directly or indirectly
from a third party, anything of a significant value (other than salary, wages or other
ordinary compensation paid by the Company) in connection with a transaction entered into
by the Company.
- Bribes, kickbacks and payoffs include, but are not limited to:
- a. Gifts of other than nominal value.
b. Cash payments by employees or third persons,
such as agents, suppliers, customers or consultants, who are reimbursed by the Company.
c. The uncompensated use of Company services, facilities or property except as may be
authorized by the Company.
d. Loans, loan guarantees or other extensions of credit (except from lending
institutions at prevailing rates).
- This policy does not prohibit expenditures of nominal amounts for meals and
entertainment of suppliers and customers which are an ordinary and customary business
expense, if they are otherwise lawful. These expenditures should be included on expense
reports and approved under standard Company procedures.
International Business Relationships
PURPOSE:
This policy provides guidelines for business relationships entered into outside the
United States ("International Business Relationships").
POLICY:
- The selection of persons with whom the Company may join in an International Business
Relationship shall be subject to careful consideration by appropriate management of the
Company after an investigation, reasonable under the circumstances, with respect to such
persons and the proposed arrangements with such persons.
- The terms and provisions of all proposed agreements with respect to International
Business Relationships, including all proposed material amendments thereto, shall be
subject to careful review by the General Counsel, the Chief Financial Officer and the head
of the business unit or their designees prior to execution and delivery of such agreements
or material amendments. All such agreements shall require the other party or parties to
agree to comply with the Code of Business Conduct for International Business Relationships
as set forth in Annex A to this Corporate Policy. It is the responsibility of management
of the Company, working with the Law Department, to discuss the Code of Business Conduct
for International Business Relationships with such other parties to insure that they
understand such Code's requirements and to provide in such agreements for compliance with
the United States Laws described in Procedures paragraphs 4., 5., and 6.
- The Company may find it necessary or desirable to enter into International Business
Relationships to assist the Company to obtain business, sales, personnel visas, import
licenses, facilities and other matters routinely necessary for effective operations.
- International Business Relationships include the following:
- (i) the employment of an agent, consultant, sponsor or any other third party
(individual, partnership, corporation or unincorporated entity) to assist the Company in
obtaining work or projects, personnel visas, import licenses, facilities or other matters
routinely necessary for effective operation within a country or region;
(ii) entering
into a joint venture, consortium or shareholder agreement, or any other agreement or
arrangement pursuant to which a third party obtains an equity interest in the business of
an entity which the Company also owns an interest in or a share of the profits from any
work, project or projects performed by the Company;
(iii) entering into a distribution, marketing, sales representation or licensing
agreement pursuant to which any third party or parties distributes, markets, sells or
licenses others or obtains a license relating to the services, products or technology of
the Company; or
(iv) entering into a contract or subcontract (including a purchase order) pursuant to
which a third party or third parties will perform a majority of the work or services to be
provided under the Company's contract.
International Business Relationships do not include entering into a subcontract or
purchase order for goods or routine services in the regular course of business as may be
necessary for the performance of work.
- While International Business Relationships are ordinarily customary means of conducting
operations in a particular country, such arrangements, if not adequately subjected to a
corporation's system of internal controls, may be used to disburse a corporation's assets
for purposes not authorized by management.
- Moreover, the Company may be held accountable for actions taken by agents and others on
its behalf.
- In carrying out the policies set forth in Policy paragraphs 1. and 2., the Company shall
give consideration to such matters as the reputation of the proposed parties to an
International Business Relationship, their familial or other connections with the local
government, the necessity of the services to be rendered by such persons, the
reasonableness of the their fees or other compensation in light of those services and the
fees paid to other persons in the area for similar services, any local legal requirements
to utilize an agent for such services, the employment of such persons by other
corporations operating in the area, the employment of such persons by affiliates of the
Company, the location at which, and the currency in which, fees or other compensation is
to be paid to such persons, any local legal requirements, including taxes and foreign
currency exchange controls, regarding the payment of fees or other compensation to such
persons, and the business and cultural environment in which such persons will render such
services.
PROCEDURES:
- Once the Company decides to pursue an International Business Relationship, and prior to
entering into any significant negotiations, a memorandum signed by the cognizant business,
finance and administration managers shall be submitted to the General Counsel or his
designee. A copy of the memorandum shall also be provided the Chief Financial Officer.
- The memorandum shall describe the parties involved, the recommended relationship, the
geographic location or limits, and such other factors deemed relevant, including any
pertinent information relating to the factors described in Policy paragraph 7.
Pertinent information should be obtained from the Law, Insurance, Tax, Human Resources,
Accounting and Treasury Departments as appropriate.
- The General Counsel or his designee will determine if any conflicting agreement or
arrangement exists, and forward the memorandum with appropriate notations to the head of
the business unit for review and decision.
- If approval is granted, the business manager may proceed with negotiations, obtaining
necessary input from the Law, Insurance, Tax, Human Resources, Accounting and Treasury
departments as appropriate.
- If negotiations are brought to a successful conclusion, the definitive agreement shall
either be prepared by or approved by the Law Department. In preparing or reviewing the
definitive agreement emphasis will be placed upon compliance with applicable Laws, the
Code of Business Conduct for International Business Relationships, and the Code of
Business Conduct.
- The requirement of this Corporate Policy that third parties agree to comply with the
Code of Business Conduct for International Business Relationships may be waived where such
waiver is approved by the head of the business unit and the General Counsel, or his
designee, because in their judgment such compliance is not required to protect the
interests of the Company or ensure that the activities of the International Business
Relationship will be in compliance with the requirements of such Code. In making such
judgment the character, reputation, size, location, business conduct and other relevant
factors with respect to such third parties shall be taken into consideration.
- The General Counsel shall provide written notice to the Company's Chief Financial
Officer of all waivers issued pursuant to Procedure paragraph 6. above.
Use and Public Disclosure
of Inside Information
PURPOSE:
This policy establishes consistent guidelines for contacts with investors as well as
for compliance with United States federal statutes and regulations of the Securities and
Exchange Commission ("SEC") and the New York Stock Exchange ("NYSE")
regarding the use and public disclosure of inside information.
DISCUSSION:
The SEC, United States Law, the courts and the NYSE have developed Laws, rules and
regulations regarding the use and public disclosure of corporate inside information. The
purpose of such regulations is to protect the interests of shareholders by providing them
with prompt and complete information about significant corporate developments which might
affect the value of their investments and to assure that insiders do not profit from
information not available to the investing public.
These laws, rules and regulations require the Company and its directors and employees
and agents to ensure that information about the Company is not used unlawfully in
connection with the purchase and sale of securities. Directors, employees and agents
should know that, in most cases, violation of federal securities Laws may also be a
violation of state securities Laws and additional penalties may accrue under the Laws of
other jurisdictions.
All directors, employees and agents should pay particularly close attention to the
applicable Laws against trading while in the possession of inside information. The federal
securities Laws are based on the belief that all persons trading in a company's securities
should have equal access to all "material" information about that company. For
example, if a person possesses material nonpublic financial information regarding a
company or its securities, that person is prohibited from buying or selling stock in the
company until the information has been disclosed and disseminated to the public. This is
because the person knows information that will probably cause the stock price to change,
and it would be unfair for the person to have an advantage over the rest of the investing
public.
In general, it is a violation of United States federal securities Laws for any person
to buy or sell securities if he or she is in possession of material inside information
relating to those securities. Information is "material" if it could affect a
person's decision whether to buy, sell or hold securities. Information is "inside
information" if it has not been publicly disclosed. Furthermore, it is illegal for
any person in possession of material inside information to provide other people with such
information or to recommend that they buy or sell securities. (This is called
"tipping.") In such case, both the person who provides and the person who
receives the information may be held liable.
A violation of the United States federal insider trading Laws can expose a person to
criminal fines of up to three times the profits earned (or losses avoided) and
imprisonment for up to ten years, in addition to civil penalties of up to three times the
profits earned (or losses avoided), and injunctive actions. The securities Laws also
subject controlling persons to civil penalties for illegal insider trading by employees.
Controlling persons include the Company and may also include directors, officers and
supervisory personnel. These persons may be subject to fines up to the greater of
$1,000,000 or three times the profits earned (or losses avoided) by the inside trader.
Inside information (including information about companies other than the Company
obtained as a result of working for the Company) does not belong to the individual
directors, employees or agents who may handle it or otherwise become knowledgeable about
it, but instead is an asset of the Company. A person who uses such information for
personal benefit or discloses it to others outside the Company violates the Company's
interests and commits a fraud against members of the investing public and against the
Company.
Insider trading prohibitions also apply to trading in options, such as "put"
and "call" options. Options trading is highly speculative and very risky. People
who buy options are betting that the stock price will move rapidly. Selling a security
"short" is also a highly speculative transaction wherein the trader sells stock
that he does not yet own betting that the stock price will go down in the immediate future
so that the trader may purchase the stock at the lower price and deliver such stock to the
buyers of the stock he previously sold. For those reasons, when a person trades in options
in his employer's securities or sells his employer's securities "short,"
regulators become suspicious that the person was trading on the basis of inside
information, particularly where the trading occurs prior to an announcement or major
event. In such cases it is difficult for an employee to prove that he or she did not know
about the announcement or event.
If information of a material nature regarding corporate activities, developments or
discussions becomes or threatens to become known to outsiders, the corporation is required
to make prompt and thorough disclosure of such information to the public. (See paragraph 1
under "POLICY" for comments on what is material.) The NYSE has issued guidelines
stating that, "where it is possible to confine formal or informal discussions to a
small group of the top management of the company or companies involved, and their
individual confidential advisors and where adequate security can be maintained, premature
public announcement may properly be avoided." Corporate matters subject to such
guidelines have been declared to include negotiations leading to acquisitions and mergers,
stock splits, the making of arrangements preparatory to an exchange or tender offer,
changes in dividend rates or earnings, calls for redemption, new contracts, products or
discoveries and other material developments.
POLICY:
- This Policy applies to all directors, employees and agents of the Company without regard
to nationality or country of residence. All directors, employees and agents of the Company
must observe the prohibition on trading on material inside information.
- General Disclosure Policy. The Company will make prompt and complete disclosure
of material information to the public when and as required by Law and/or the rules of the
SEC or the NYSE. Determinations regarding "materiality" involve subjective
judgments; therefore, questions of materiality will be determined by the General Counsel
and Chief Financial Officer.
- Trading While in Possession of Nonpublic Information.
- Nondisclosure. Material inside information must not be disclosed to anyone other
than persons within the Company whose positions require them to know the information until
it has been publicly released by the Company.
Trading in Company Securities. No
director, employee or agent shall place a purchase or sale order, or recommend that
another person place a purchase or sale order, in the Company's securities when he or she
has knowledge of material information concerning the Company that has not been disclosed
to the public. Any director, employee or agent who possesses material inside information
shall wait until the third business day after the information has been publicly released
before trading or recommending that others trade.
Speculation. The Company discourages directors, employees and agents from
speculating in Company securities. The Company does encourage its directors and employees
to invest in Company securities, but investing means buying to share in the growth of the
Company; it does not mean short term speculation based on fluctuations in the market.
Trading in Other Securities. No director, employee or agent shall place a
purchase or sale order, or recommend that another person place a purchase or sale order,
in the securities of another company (or related derivative securities, such as put or
call options) if the director, employee or agent learns in the course of his or her
position or employment confidential information about the other company that is likely to
affect the value of those securities. For example, it would be a violation of this Policy
and Law if an employee learned through Company sources that the Company intended to
purchase assets from another company, and then bought or sold stock in that other company
because of the likely increase or decrease in the value of its securities.
Because of their access to confidential information on a regular basis, Company policy
subjects two groups of directors and employees to additional restrictions on trading in
Company securities. The first group (the "Window Group") must trade only during
a "window period." The second group (the "Restricted Group") may trade
only during a "permitted period." The restrictions for the Window Group and the
Restricted Group are discussed below. In addition, certain employees with inside knowledge
of material information may be subject to additional restrictions on trading from time to
time.
Restrictions on the Window Group. The Window Group consists of all directors and
certain officers of the Company and their secretaries, and certain other employees
designated by the Chief Executive Officer, Chief Financial Officer or General Counsel. The
Window Group is subject to the following restrictions on trading in Company securities:
- subject to prior clearance and review of the General Counsel or his designees trading is
permitted from the beginning of the third business day after an earnings release for the
preceding fiscal period until the end of the second month of the fiscal quarter in which
the release was made (the "Window"), subject to the restrictions below;
- all trades, including transfers, gifts and "cashless stock exercises", must be
within the Window and are subject to prior review and clearance by the General Counsel or
his designees;
- there shall be no trading outside the Window except for reasons of exceptional personal
hardship and subject to prior review by the above-named officers; and
- individuals in the Window Group are also subject to the general restrictions on trading
applicable to all directors and employees set forth above in this Policy paragraph 2.
Restrictions on the Restricted Group. The Restricted Group consists of all
persons who are designated from time to time by the Chief Executive Officer, Chief
Financial Officer or General Counsel. The Restricted Group is subject to the following
restrictions on trading in Company securities:
trading is permitted from the beginning of the third business day after an earnings
release for the preceding fiscal period until the end of the third month of the fiscal
quarter in which the release was made (the "Permitted Period") subject to the
restrictions below;
- members of the group are encouraged to trade only during the Window described in the
preceding section;
- there is no general prior review;
- there shall be no trading outside of the Permitted Period except for reasons of
exceptional personal hardship and subject to prior review by the General Counsel; and
- individuals in the Restricted Group are also subject to the general restrictions on
trading applicable to all employees set forth above in this Policy paragraph 2.
- Equal Access. No preferential treatment will be given to any shareholder, potential
investor or security analyst; therefore, the release to any such person of any material
financial or operating data relating to the Company must be available to all such persons.
- Forecasts. If appropriate "safe harbor" disclosures are made in advance,
revenue and profit trends may be forecasted in general terms. It is the Company's policy,
however, not to make any specific public projections of future operating results unless
such forecast is specifically approved by the Company's Chief Executive Officer, Chief
Financial Officer or General Counsel.
- Authority to Release. No financial data regarding the Company will be released to the
public except as authorized, specifically or generally, by the Chief Financial Officer.
- Analysts. Due to the sensitive nature of investor relations and federal regulations
relating thereto, all interviews with shareholders, potential investors and security
analysts must be coordinated through the Vice President - Investor Relations.
- Transfers to Company. As used in this policy, the term "trading" and
variations thereof do not include sales or other transfers of stock to the Company.
PROCEDURE:
- When leaks of material information are suspected, rumored or discovered, such
information must be reported immediately to the Chief Executive Officer, Chief Financial
Officer or the General Counsel.
- All announcements and news releases subject to statutes and regulations herein discussed
must be coordinated between the Chief Financial Officer, General Counsel and Vice
President - Investor Relations.
- If a director, employee or agent desiring to purchase or sell any Company securities is
uncertain as to his or her responsibilities hereunder, such person should contact the Law
Department Public Company Law Practice Group for counsel in this regard.
Information of a
Confidential or Proprietary Nature
PURPOSE:
This policy prohibits the unauthorized disclosure of confidential or proprietary
information about the Company or its customers.
POLICY:
- No director, employee or agent entrusted with or otherwise knowledgeable about
information of a confidential or proprietary nature shall disclose that information
outside the Company, either during or after employment or other service to the Company,
without written Company authorization to do so. Such disclosure could be harmful to the
Company or helpful to a competitor.
- The Company also works with joint venture partners', suppliers' and customers'
proprietary data. The protection of such data is of the highest importance and must be
discharged with the greatest care for the Company to merit the continued confidence of
such persons. No director, employee or agent shall disclose confidential or proprietary
information owned by someone other than the Company to nondirectors or nonemployees
without Company authorization, nor shall any such person disclose the information to
others unless a need-to-know basis is established.
- In carrying out the Company's business, directors, employees and agents often learn
confidential or proprietary information about the Company, its joint venture partners,
suppliers and customers.
- Certain employees are required to sign at time of employment a proprietary information
agreement that restricts disclosure of proprietary, trade secret and certain other
information about the Company, its joint venture partners, suppliers and customers. This
Policy applies to all directors, employees and agents without regard to such agreements.
Export
Administration and International Economic Sanctions
PURPOSE:
This policy provides guidelines for compliance with the requirements of United States
export administration and international economic sanctions Laws and regulations, the
requirements of export licenses issued by the United States Department of Commerce, the
United States Department of State, the United States Department of the Treasury and other
agencies, that require the Company to have an effective and comprehensive internal control
program to monitor compliance with the applicable regulations.
POLICY:
- The Company will comply with the United States Export Administration Act
("EAA") and the Export Administration Regulations promulgated thereunder
("EAR"); the Arms Export Control Act ("AECA") and the International
Traffic in Arms Regulations promulgated thereunder (the "ITARS"); regulations to
implement international economic sanctions programs involving particular countries,
including regulations promulgated by the Office of Foreign Assets Control of the
Department of the Treasury; any subsequent Laws and regulations of similar effect to the
foregoing; any other export Laws and regulations as from time to time may be in force; and
the terms and conditions of any license issued pursuant thereto. No business will be
transacted nor item exported in contravention of the foregoing.
- Each employee and agent of the Company shall comply with the EAA and the EAR, the AECA
and ITARs, international economic sanctions and all other export administration Laws and
regulations, and all applicable rules, systems and procedures issued and established to
comply with this policy. There shall be no exception to this policy, nor shall it be
compromised or qualified by anyone acting for or on behalf of the Company.
PROCEDURE:
- The Executive Committee shall establish or cause to be established a comprehensive
internal control program ("Program") to ensure compliance with the Laws and
regulations described above and licenses issued thereunder, and shall appoint a manager
responsible for export control matters. Such manager shall report directly to the General
Counsel who shall be responsible for operating such Program.
- The export control manager shall operate the Program so that it meets the applicable
compliance requirements of applicable Law. The export control manager shall monitor
compliance with the Program and shall report any failures to the General Counsel or his
designee. The Program shall include rules, systems, and procedures that will ensure
compliance with the applicable Laws and regulations and the terms and conditions of all
licenses issued to the Company thereunder.
- The Company shall maintain a continuing program to keep its employees and agents advised
of the applicable provisions of the export control and international economic sanctions
Laws and regulations and the requirements of the Program. Any employee or agent having a
question on matters having possible implications under such Laws and regulations shall
refer the question to the export control manager or the General Counsel.
Boycotts Outside the United States
PURPOSE:
This policy provides guidelines for compliance with applicable United States federal
Laws regarding participation or cooperation in boycotts outside the United States. Certain
United States federal Laws and regulations, including the Export Administration Act and
the Internal Revenue Code of 1986 and the regulations thereunder require the Company not
to participate in certain activities (even though required by the Laws of another country
in which the Company operates or to which it sells goods or services) which have the
effect of boycotting or furthering another country's boycott of United States businesses
and countries friendly to the United States. In addition, these Laws and regulations
require that the Company not furnish certain information as to the identity or nationality
of its directors, employees, officers, shareholders, subcontractors and suppliers or as to
the presence or absence of Company operations or business dealings in or with countries
subject to a boycott where such information is requested in furtherance of the boycott.
Finally, these Laws require the Company to report the receipt of boycott related requests
whether or not the Company complies with the requests.
POLICY:
- The Company will sell its products and services only where permitted under the
applicable Laws of the countries in which the Company operates.
- The Company will, in the conduct of its business, comply with the applicable Laws of the
United States regarding boycotts.
PROCEDURE:
- The Company shall maintain a continuing program to keep its employees and agents advised
of the applicable provisions of the Laws and regulations dealing with participation in
boycotts and of the provisions of this policy.
- Any action which may require a report to a governmental agency in compliance with a
boycott request, even though such action is not prohibited by Law or applicable
regulations and does not invoke any tax sanctions, must be cleared in advance with the Law
Department.
- Neither the Company nor any of its employees or agents shall take any action which will
violate the Laws or regulations dealing with participation in boycotts.
Political Contributions
PURPOSE:
The Company encourages participation in the political process by its employees. The
United States federal government, some states and some other countries have, however,
enacted Laws regulating campaign contributions in order to limit the political influence
of certain types of contributors, such as corporations. This policy sets forth certain
rules regarding Company and employee contributions to political candidates and
participation in political campaigns.
POLICY:
- The Company will comply with applicable Laws regulating political influence and campaign
contributions.
- The Company believes strongly in the democratic political process and that its
directors, officers, employees and agents should take an active interest in fostering
principles of good government in the nations, states and communities in which they live.
No employee or agent shall apply any pressure, direct or implied, on any other employee
that infringes upon an individual's right to decide whether, to whom and in what amount a
personal political contribution is to be made.
- Employees and agents who represent the Company in political and governmental matters
must comply with all Laws that regulate corporate participation in public affairs. Under
various statutes, certain conduct, which is permitted and encouraged for individuals, is
prohibited on the part of corporations. It is the Company's policy to comply fully with
these prohibitions.
- The Company is legally prohibited from contributing directly or indirectly in support of
political candidates for elective federal office in the United States and is similarly
prohibited from making such contributions in certain states and other countries. Indirect
expenditures on behalf of a candidate, such as travel on Company aircraft, may be
considered as contributions in this regard.
- No political contribution of Company funds, property or services can be made by the
Company, or in the name of the Company, except in accordance with a plan approved by the
Chief Executive Officer. Such approval is subject to assurance by the Law Department that
such contribution is legal and proper under applicable Laws and regulations.
- When permitted by Law and authorized by the Chief Executive Officer, Company funds and
facilities may be used to provide the needed administrative support for the operation of
political action committees or programs, the purposes of which include the disbursement of
financial contributions made by certain employees, stockholders and/or others to political
parties or candidates. No Company funds, facilities or other property will be used for
other than administrative support of such a committee.
- When permitted by Law, and authorized by appropriate management, expenditures of Company
funds may be made to inform or influence the voting public on an issue of importance to
the business of the Company and its stockholders.
PROCEDURE:
If an employee is requested to make a political contribution or to provide assistance
on behalf of the Company, whether personal or corporate, and such employee has any
questions regarding this Policy or applicable Law, the employee should contact an
appropriate member of management who will, if deemed necessary, consult with the Law
Department.
Antitrust Laws
PURPOSE:
This policy provides guidelines for compliance with all applicable antitrust Laws.
POLICY:
- The Company will comply in all respects with applicable antitrust Laws.
- No director, officer, employee or agent of the Company shall enter into any
understanding, agreement, plan or scheme, express or implied, formal or informal, with any
competitor in regard to prices, terms or conditions of sale or service, production,
distribution, territories or customers; nor exchange or discuss with a competitor prices,
terms or conditions of sale or service, or any other competitive information; nor engage
in any other conduct which violates any applicable antitrust Law. Normal subcontracting
arrangements or joint proposals with competitors which are not in violation of applicable
antitrust laws and which have been approved by the Law Department are not prohibited by
this policy. Any discussion with competitors in connection with a project in which the
competitor is an alliance partner, joint venturer or subcontractor must be precleared and
coordinated with the Law Department.
- Each employee and agent responsible for the conduct or practices of the Company which
may involve the application of the antitrust Laws should consult with and be guided by the
advice of the Law Department. Any questions on matters having possible antitrust
implications will be referred to the Law Department prior to taking any action with
respect to such matters.
- There shall be no exception to this policy, nor shall it be compromised or qualified by
anyone acting for or on behalf of the Company.
PROCEDURE:
The Executive Committee shall establish internal procedures and controls as appropriate
to implement the provisions of this policy, including without limitation the preparation
and appropriate distribution of an antitrust compliance handbook designed to aid the
Company's employees and agents in fulfilling their responsibilities in antitrust matters.
Health, Safety And Environment
PURPOSE:
This policy establishes and communicates the Company's policy concerning the protection
of the health and safety of the Company's employees and other persons affected by the
Company's business activities and protection of the environment with respect to the
Company's business activities and operations.
POLICY:
- The Company will comply with all applicable Laws and relevant industry standards of
practice concerning protection of health and safety of its employees in the work place and
other persons effected by its business activities and the protection of the environment.
Protection of health, safety, and the environment is a primary goal of the Company and the
management of the Company shall take such actions as are reasonable and necessary to
achieve such goal and carry out this policy.
- All employees of the Company will conduct their duties and responsibilities in a manner
which is compatible with achieving these goals and carrying out this policy.
- The Company will work with its employees, clients, contractors, suppliers, partners and
customers and with the communities in which it operates in order to achieve these goals
and carry out these policies.
PROCEDURE:
- This Company Policy shall be implemented by the Company under the oversight of the
Health, Safety and Environment Committee of the Board of Directors ("HSE
Committee"). The HSE Committee may establish such procedures and guiding principles
as it deems necessary to carry out this policy.
- The Company shall establish and maintain self-assessment and audit programs sufficient
to provide management of the Company and the HSE Committee with reports and other
information concerning the Company's compliance with this policy.
- The Chief Executive Officer of the Company shall designate a senior officer of the
Company as its Chief Health, Safety and Environment Officer ("Chief HSE
Officer").
- The Chief HSE Officer shall oversee the administration of this Corporate Policy and
shall make such recommendations to the HSE Committee as he/she shall deem appropriate to
carry out such policy and achieve its goals. The Chief HSE Officer shall report to the HSE
Committee at least once each year concerning the Company's compliance with this Corporate
Policy and the activities administered by the Chief HSE Officer.
- The full text of the Company's Guiding Principles for health, safety and environment, as
it may exist from time to time, shall be attached as Exhibit A hereto.
Defalcation
Misappropriation and Similar Irregularities (Fraud)
PURPOSE:
This policy establishes and communicates the Company's policy regarding the
prohibition, recognition, reporting and investigation of suspected fraud, defalcation,
misappropriation and other similar irregularities.
DEFINITIONS:
- The Company prohibits all Fraud.
- The responsibility for detecting Fraud in the Company is that of management. The Chief
Financial Officer bears the primary responsibility.
- Situations involving suspected Fraud shall be reported to the Internal Audit Department,
the Chief Financial Officer or the Law Department. Any investigation will be conducted
under the authorization and direction of the Law Department.
- The Company's Director - Internal Audit shall be notified of suspected significant Fraud
(more than $50,000 of estimated loss), and, without regard to amount of loss, any Fraud
involving an officer of the Company.
- Fraud investigations (involving more than $50,000 of estimated loss, and any Fraud,
without regard to amount of loss involving an officer of the Company will be reported to
the Audit Committee of the Board of Directors.
- The Company's Director - Internal Audit, the General Counsel and the Chief Financial
Officer will maintain close liaison with each other and will participate in joint
investigations as deemed appropriate under the circumstances.
POLICY:
- The Company will comply with all applicable Laws and relevant industry standards of
practice concerning protection of health and safety of its employees in the work place and
other persons effected by its business activities and the protection of the environment.
Protection of health, safety, and the environment is a primary goal of the Company and the
management of the Company shall take such actions as are reasonable and necessary to
achieve such goal and carry out this policy.
- All employees of the Company will conduct their duties and responsibilities in a manner
which is compatible with achieving these goals and carrying out this policy.
- The Company will work with its employees, clients, contractors, suppliers, partners and
customers and with the communities in which it operates in order to achieve these goals
and carry out these policies.
PROCEDURE:
- This Company Policy shall be implemented by the Company under the oversight of the
Health, Safety and Environment Committee of the Board of Directors ("HSE
Committee"). The HSE Committee may establish such procedures and guiding principles
as it deems necessary to carry out this policy.
- The Company shall establish and maintain self-assessment and audit programs sufficient
to provide management of the Company and the HSE Committee with reports and other
information concerning the Company's compliance with this policy.
- The Chief Executive Officer of the Company shall designate a senior officer of the
Company as its Chief Health, Safety and Environment Officer ("Chief HSE
Officer").
- The Chief HSE Officer shall oversee the administration of this Corporate Policy and
shall make such recommendations to the HSE Committee as he/she shall deem appropriate to
carry out such policy and achieve its goals. The Chief HSE Officer shall report to the HSE
Committee at least once each year concerning the Company's compliance with this Corporate
Policy and the activities administered by the Chief HSE Officer.
- The full text of the Company's Guiding Principles for health, safety and environment, as
it may exist from time to time, shall be attached as Exhibit A hereto.
Sexual Harassment- United
States Operations
PURPOSE:
This policy establishes and communicates the Company's policy prohibiting sexual
harassment for the Company's operations governed by United States Law.
POLICY:
- With respect to Company operations governed by United States Law, all employees, without
regard to gender, shall be allowed to enjoy a work environment free from sexual
harassment. All reports of alleged sexual harassment will be promptly and thoroughly
investigated. All information will be held in strict confidence and will be disclosed only
on a need-to-know basis. The Company will not permit retaliation against any employee
because that employee has participated in the filing or investigation of a complaint of
sexual harassment.
- Each supervisor has a responsibility to maintain the workplace free of sexual
harassment. This duty includes discussing this policy with all subordinate employees and
assuring them that they need not endure any form of sexual harassment.
DEFINITIONS:
Unwelcome sexual advances, requests for sexual favors and other verbal or physical
conduct of a sexual nature constitutes sexual harassment when: (i) submission to such
conduct is made either explicitly or implicitly a term or condition of an individual's
employment, (ii) submission to or rejection of such conduct by an individual is used as a
basis for employment decisions affecting such individual, or (iii) such conduct has the
purpose or effect of unreasonably interfering with an individual's work performance or
creating an intimidating, hostile or offensive working environment.
PROCEDURE:
Reports of alleged sexual harassment should be made and will be handled in accordance
with the following procedures. It is intended that the privacy of the persons involved
will be protected, except to the extent necessary to conduct a proper investigation. If
the investigation substantiates that the complaint is valid, immediate corrective action
designed to stop the sexual harassment and prevent its recurrence will be taken.
- Any person who believes he or she has been or is being sexually harassed should report
the incident to such person's supervisor, department head, the Director of Employee
Relations or the Vice President - Human Resources. An employee who believes sexual
harassment has occurred or is occurring should report such conduct to one of the above
persons regardless of the position of the offending person (e.g., officer, manager,
supervisor, fellow employee, customer, etc.). Any supervisor or department head who
receives a complaint of sexual harassment shall report it immediately to the Vice
President - Human Resources or such officer's designee.
- All reports of alleged sexual harassment will be promptly and thoroughly investigated.
An employee who believes he or she has been or is being subjected to sexual harassment, or
who believes he or she has observed sexual harassment, and who reports the matter pursuant
to this Policy shall not be retaliated against or adversely treated, with respect to the
terms and conditions of employment, because of the making of the report.
United States Federal
Government Contracting
PURPOSE:
This policy establishes standards, including employee training and nonconformance
reporting guidelines, to ensure that the Company complies with federal regulations
applicable to United States governmental contracts.
POLICY:
- The Company will comply with all applicable regulations applicable to United States
governmental contracts.
- All employees involved in the performance of work under governmental contracts are to be
adequately informed and sufficiently trained in the policies and practices contained in
this Code of Business Conduct and other Company policies specifically relating to
government contracting. Each business unit with contracts with the United
States government is responsible for ensuring that employee training regarding these
policies is conducted and that such training is properly documented.
PROCEDURE:
- Reporting Nonconformance
The Company takes appropriate, timely action to correct any
violations of United States governmental standards. If an employee has a question
concerning the propriety of a transaction, the employee must report the transaction to his
or her immediate supervisor. If the supervisor finds the question to have substance, the
supervisor must report the transaction to the General Counsel or his designee. The
supervisor must advise the employee of the action the supervisor has taken. If the
employee disagrees with the supervisor or if the employee is not comfortable reporting the
transaction to the supervisor, the employee may contact the General Counsel or his
designee directly.
- Cost and Pricing Data on Proposals
When cost and pricing data are required to be
submitted in order to respond to a government solicitation, the cost and pricing data must
be current, accurate, and complete at the time of submission. All costs are to be properly
recorded, documented, and retained in compliance with United States federal procurement
regulations. Each business unit doing business with the United States government must
invoice the government in strict compliance with United States governmental cost
principles and other United States federal regulations.
- Proprietary and Security Issues
Many United States governmental projects in which the
Company participates may involve classified or proprietary materials or information. In
these projects, the Company will comply with all United States government security
regulations in order to prevent unauthorized access, distribution, or use of any
classified information.
- Employment of Former Military, United States Department of Defense, or Other Federal
Employees
The Company will comply with applicable United States federal statutes and
regulations governing the employment of former United States military, Department of
Defense, or other federal employees. When the Company contemplates hiring a former United
States governmental employee or engaging the employee as a consultant, the responsible
business unit manager shall consult with the Law Department for guidance as to the proper
lawful procedures that must be observed.Reports of alleged sexual harassment should be
made and will be handled in accordance with the following procedures. It is intended that
the privacy of the persons involved will be protected, except to the extent necessary to
conduct a proper investigation. If the investigation substantiates that the complaint is
valid, immediate corrective action designed to stop the sexual harassment and prevent its
recurrence will be taken.